The OSHA Season Guide, Part 2: Taking the Work Out of Workflow
Oct 04, 2023
Since the beginning of the year, Marni's employer, a major ski resort destination, had staff report 983 incidents. Luckily, Marni’s predecessor had the foresight to gather the incident information to a spreadsheet. However, it’s difficult for Marni to understand which incidents are OSHA-recordable and need to be submitted during the OSHA reporting period. Not only that, Marni sees that there are also some follow-ups needed.
She has to gather all the OSHA forms, and manually complete them, while also gathering additional data not on the initial spreadsheet from employees around the resort. Now, she needs to look up employee information in a completely different system to contact them regarding the incident. Marni knows she’ll need another cup of coffee for the game of phone tag she knows she’ll have to tackle this afternoon.
In Part 1 of our OSHA blog series, Preparing for OSHA, we described all the information you need to gather before beginning your OSHA filing process. However, in the story above, you may see how OSHA workflow technology can be an essential part of simplifying your complex OSHA filling process. Today's article will cover "how".
Do you need a digital solution?Here is a quick check-list to see if you’re ready to take the next step towards implementing a platform with automated workflows.
- You depend on spreadsheets or self-developed tools for incidents
- You are manually completing OSHA forms
- You need more help understanding OSHA recordability trends at your facility
- You know you should explore technologies but lack resources
- Having mobile technology for incident reporting would support your efforts
- You have been fined (or fear being fined) for poor OSHA reporting
- It’s particularly important that you track OSHA recordable incidents
- You manage OSHA in silos, involving multiple departments
If you identified any of the qualities above as your current business process, you could be ready to consider a risk management information system (RMIS). Many companies at this stage face bandwidth issues due to understaffing or redundant processes that rely on self-built tools. A quality RMIS will include capabilities to automate those tasks and improve productivity for your team.
The Value of a RMIS for OSHA filing
The value of using a RMIS platform can go beyond improving productivity and turnover for your team handling your OSHA filing. Tracking OSHA events in a centralized platform can provide analytics that help your team pinpoint safety hazards. Coupled with productivity efficiencies (like streamlining HR information right into your incident submission process) teams are empowered to spend time on safety improvements that help avoid OSHA events in the first place.
The Aclaimant platform helps organizations take this next step in managing their OSHA compliance. Ready to see how Aclaimant can work with your business goals? Schedule a free demo of our RMIS platform today. Also, follow along with our blog series where we’ll continue discussing how RMIS technology can help improve the accuracy of your OSHA filing.