OSHA Series 1 | How to Prepare for OSHA
Oct 18, 2022
Marni is new to her job as Risk & Safety Director for Hudson Valley Ski Resort destinations, a conglomerate of hotels, restaurants, and entertainment activities based in the Rocky Mountains. Little did she know when she started in October what a mountain of paperwork she’d have to wade through to complete her OSHA filing in January. On top of organizing all the paperwork and email conversations, she’ll need to determine OSHA recordability. Good thing Marni’s boss is looking to upgrade their process due to other staffing shortages at the resort. Where does Marni begin?
In the following blog we’ll give you three practical tips to help you begin your OSHA filing process.
Gather your incident information, and ensure it’s complete and ready for the OSHA 301 form.
The first step to beginning your OSHA filing is to make sure you have all of your incidents recorded and completed. Digitizing your information can be a huge benefit, whether it’s in a spreadsheet like the example above, or it’s centralized within its own risk management information system (RMIS). Next, we’ll discuss the crucial information you need to have on hand to complete your OSHA 301 forms.
Assign all incidents to the correct location.
At the end of your OSHA filing, you will need to batch all the incidents that have occurred by location. Having this information sorted at the beginning of your filing process will greatly benefit you by the end when you’ll need each supervisor to sign off on all OSHA recordable incidents.
Collect your basic business information.
For each location, you will need to report some basic information like your NAICS codes, the average number of employees, the total number of hours worked per employee by location, and industry description.
Summarize and complete your OSHA 301 form.
A challenge for a lot of smaller companies is completing the summary information for the OSHA 301 form. Not only because you need to collect and report information like the number of deaths, skin disorders, poisonings, etc., but because you also need to summarize days lost, days away from work, and other date-related information that can be hard to calculate using a complicated spreadsheet or manual process. However, once this is complete you can get the correct supervisors for sign-off and you’re ready to begin the intricate details of completing your OSHA 300 forms.
The Aclaimant platform allows you to track your OSHA events from start to finish using mobile-enabled technology. Centralizing your OSHA information in one place allows you to prioritize and assess recordability with ease. To learn more about the Aclaimant platform, schedule a free demo with one of our experts today.
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