By Aclaimant

Jun 13, 2024


For midsize businesses, claims management can be a delicate balancing act. Often caught between the need for efficient processes and limited resources, these organizations grapple with time-consuming legacy systems. These systems may have once been “good enough” in the companies’ early stages as they needed something—anything—to get their required claims management tasks done. Oftentimes these involve old standards such as paper files and spreadsheets.

However, once these organizations start hitting their stride, spreadsheet-centric systems hinder growth as the volume and complexity of their incidents and claims balloon to a level beyond what these legacy systems can handle.

Breaking Out of Legacy Systems

Many organizations at this stage turn to risk management information systems (RMIS), which offer a lifeline to businesses seeking to move beyond the constraints of traditional approaches without needing to develop an internal digital tool from scratch, which often break the bank.

The most compelling advantage of adopting a RMIS in claims management is the departure from cumbersome spreadsheet-based processes. Spreadsheets, while familiar, can be error-prone, labor-intensive, and lack the collaborative features essential for streamlined claims handling. RMIS can automate time-consuming entry tasks, reducing manual input, minimizing errors, and allowing for real-time collaboration among stakeholders. This transition not only saves time but also vastly improves accuracy and data integrity, which are critical factors that, if neglected, can lead to increased claim losses.

Costs and Trade-Offs

One of the key pain points for midsize businesses is the financial strain associated with upgrading their technological infrastructure. RMIS platforms offer scalability and cost-effectiveness. Unlike large-scale enterprise solutions, a RMIS caters  midsize organizations, offering a tailored approach that aligns with their needs and budget constraints. This allows businesses to transition away from spreadsheet-centric processes without incurring exorbitant costs, making RMIS a practical and feasible solution for those navigating the midsize claims management dilemma.

RMIS also empowers businesses to take a proactive stance in risk management. By centralizing data, providing robust analytics, and offering real-time insights, organizations can identify trends and potential risks early on. This foresight allows for informed decision-making, reducing the likelihood of costly claims and improving overall risk mitigation strategies. From there, midsize businesses can transform their claims management processes from reactive to proactive, ensuring a more resilient and sustainable operation.

Cost-Effective RMIS

Collaboration is a cornerstone of effective claims management, and a centralized platform facilitates seamless communication among various stakeholders. Whether it's the claims adjuster, risk manager, or finance team, a RMIS acts as a centralized hub for information sharing. This not only expedites the claims handling process but also ensures that all relevant parties are on the same page, promoting transparency and accountability while reducing lag time.

Adopting a RMIS is a good move for any midsize businesses looking to break free from spreadsheet-centric claims management processes. By offering automation, scalability, cost-effectiveness, proactive risk management, and enhanced collaboration, RMIS provides a holistic solution to the challenges faced by midsize organizations. Navigating the midsize claims management dilemma becomes not only achievable but also an opportunity for growth and resilience in the face of evolving business landscapes.

To learn more about how Aclaimant helps companies modernize their claims management processes, check out our claims and incident management solution page, or schedule an Aclaimant RMIS demo with our team.